Less admin, same team
AI Automation
Most small businesses lose hours every week to the same handful of jobs: a booking copied into the accounting software by hand, an enquiry retyped three times before anyone answers it, a quote that goes out and nobody follows up.
5 star reviews on read them here.
Trusted by 100+ Australian businesses
Where the week goes
Find
The time sink
What we take off your desk
Enquiries and follow-up
Every enquiry, wherever it came from, lands in one place and gets an answer. The ones nobody replies to get chased again, so a lead stops going cold because everyone was on a job.
Quotes and invoices
The quote gets drafted from the enquiry instead of typed from scratch, and the invoice comes from the job rather than from someone rereading it a week later. A person still approves both before they go out.
Chasing payment
Overdue invoices get followed up on a schedule instead of whenever someone remembers to look. The reminders go out politely and in your name, and stop the moment the money lands.
Bookings and reminders
Confirmations go out when a job is booked and reminders go out before it, so fewer people forget you are coming. Reschedules update the calendar and whoever is on the tools that day.
Admin between your apps
Bookings, jobs, customers, and payments stop being copied by hand from one system to the next. Enter it once and it turns up where it needs to be, spelled the same way.
Reporting
A short weekly summary of what came in, what got quoted, what got paid, and what needed a person. Written in the numbers you actually use, not a dashboard you have to learn.
Why do this at all
You are not buying software. You are buying back the hours your team spends moving information from one screen to another, and doing it without replacing anything that already works.
- Nothing you rely on gets replaced
- Your booking system, accounting software, and inbox stay exactly where they are. We connect them.
- One process at a time
- We start with the job that wastes the most time, not a twelve-month transformation plan.
- You get the hours back, not a dashboard
- The point is the time it takes off your desk. We measure that and tell you the number.
- A person is still in charge
- Anything unusual gets handed to your team instead of guessed at. You decide what runs on its own.
What it has actually saved
Businesses we do this for would rather not have their internal admin published under their own name, so these are described rather than named. The numbers are theirs.
- Before
- Every job booked over the phone was retyped into the calendar, then again into the accounting software at the end of the week.
- Now
- The booking, the job sheet, and the invoice all come from the one entry. Nobody retypes anything.
- Before
- Enquiries arrived by form, email, and social, and the ones that came in after hours were regularly missed.
- Now
- Every enquiry lands in one place, gets an answer within minutes, and is chased again if nobody replies.
- Before
- Quotes waited on one person pulling pricing out of spreadsheets between jobs on site.
- Now
- The quote is drafted from the enquiry and sits ready for approval. A person still checks it before it goes out.
How we go about it
One process at a time, starting with the one wasting the most time. You should be able to see it paying for itself before we build the next one.
The time sink
One process
The hours saved
When it pays off
Find The time sink
Automate One process
Prove The hours saved
Expand When it pays off
What it costs
Almost nobody in this market publishes a price. Here is ours, so you can work out whether it is worth a conversation before you have one.
The build
$2,000 – $15,000one-off
What it costs to get a process automated properly, from working out where the time goes to having it running in your business.
- A session mapping where the hours actually go
- One process built end to end, in the systems you already use
- Testing against real jobs before it touches anything live
- Training for whoever on your team has to live with it
- Documentation you keep
Most first projects land between $2k and $10k. The top of the range is for work spanning several systems at once.
Keeping it running
$100 – $800per month
Software you connect things to changes underneath you. This is the ongoing work of keeping what we built working.
- Monitoring, so we usually see a break before you do
- Fixes when something upstream changes
- Adjustments as the way you work changes
- A monthly summary of what ran and what it saved
- Same-business-day replies from a real person
Month to month. Where in the range you sit depends on how many processes we are looking after.
Everything is quoted properly after we have seen how you work. What moves the number is how many systems are involved and how much of the process needs a person in the middle, not how big your business is.
The questions people actually ask
It hands the job back to a person. We build these so that anything unusual, ambiguous, or outside the normal pattern gets flagged for someone on your team rather than pushed through and hoped for. Everything it does is logged, so when something looks off you can see exactly what happened and when. We watch that log too, and fixing it is part of the monthly support.
Tell us where your week goes
Send through the jobs that eat the most time and we’ll tell you which ones are worth automating. Usually the same business day.
Contact Us
* Indicates required fields
Get the admin off your desk
Tell us what your team spends its week retyping, and we’ll tell you what it would take to stop.